Tell us about your pet.
A considered first step. A complete clinical picture. No application fee.
Your pet deserves to be considered.
Applying for admission is complimentary. There is no application fee and no charge for the initial review of the information you send. We want families to be able to take the first step without a financial barrier or an obligation to enroll.
A thoughtful email. A fuller picture.
A serious medical history deserves room. Email lets you explain what matters in your own words, attach records and photographs, and include details that do not fit neatly into a box. Web forms can introduce validation errors, restrictive fields, upload limitations, and interrupted submissions. We prefer a complete account of your pet’s condition over a rushed checklist.
Copy the questions below, paste them into an email, and write your answer beneath each one. Attach the records, photographs, and relevant videos you have available. If a file is too large for email, tell us and we will arrange the next step.
Send your completed intake to care@timelessveterinarycenter.com with the subject Initial Patient Intake — [Pet’s Name]. If you do not know an answer, write Unknown. You can begin with the records you already have; our team will tell you what else is needed.
Initial patient intake
Answer beneath each question. Include as much detail as your pet’s situation requires.
INITIAL PATIENT INTAKE — TIMELESS VETERINARY CENTER Please answer beneath each question. If an answer is unknown, write Unknown. YOUR CONTACT INFORMATION 1. Your full name: 2. Your email address and preferred phone number: 3. Your city, state, and ZIP code: YOUR PET 4. Pet’s name: 5. Dog or cat: 6. Breed: 7. Age: 8. Sex and spay/neuter status: 9. Current weight, including units: 10. Body condition score (1–9), if known: DIAGNOSIS & MEDICAL HISTORY 11. What is the diagnosis or suspected diagnosis? 12. When and where was the diagnosis made? 13. How was it confirmed? Please list biopsy, pathology, MRI, CT, X-ray, ultrasound, bloodwork, or other testing. If only suspected, please say so. 14. If cancer is diagnosed, what type, grade, and stage were you given, if known? 15. Has the disease spread, and to which locations, if known? 16. How has your pet’s condition changed since diagnosis? 17. What treatments or procedures have already been performed, and when? Please include surgery, chemotherapy, radiation, and other therapies. 18. What treatment is currently underway or recommended? 19. What medications, supplements, and other products does your pet currently receive? Include doses when known. 20. Does your pet have allergies or a history of serious reactions to medication, anesthesia, or treatment? Please describe the reaction and severity. 21. What other conditions are present? Please include kidney, liver, pancreatic, endocrine, gastrointestinal, heart, respiratory, or neurological disease. 22. Has a recent heart or respiratory examination identified any concerns? 23. Has your pet recently required emergency care or hospitalization? Please explain. CURRENT CONDITION & DAILY LIFE 24. What symptoms or difficulties are present now? 25. Has your pet lost weight or muscle recently? How much, and over what period? 26. Have appetite or water intake changed? Is there vomiting or diarrhea? 27. What has your pet’s main diet been over the past year, and what are they eating now? Include brands or home-prepared ingredients where possible. 28. How much are they eating compared with normal? Are there foods they cannot tolerate? 29. How would you describe energy, activity, and exercise tolerance? 30. Can your pet stand, walk, eat, drink, urinate, and defecate without assistance? Please describe any help required. 31. Is your pet experiencing pain or receiving pain medication? 32. Are there neurological signs such as seizures, weakness, paralysis, loss of balance, collapse, or behavior changes? 33. Has a veterinarian identified increased intracranial pressure, spinal compression, significant edema, or another possible cause of the neurological signs? 34. How does your pet respond to unfamiliar people, other animals, handling, and time away from home? Include any bite history or special care needs. TRANSPORTATION 35. Does your pet handle car rides well? Please describe motion sickness, vomiting, distress, vocalizing, restlessness, or difficulty settling, and how long a ride they comfortably tolerate. 36. Has your pet flown before? If so, did they handle flying well? Please describe the travel setting, flight duration, and any stress or medical concerns. If not, write No prior flying experience. 37. How does your pet respond to a carrier or travel crate? 38. Has your veterinarian advised against travel or identified transportation restrictions? Has your pet previously needed medication for travel? Please provide details. 39. Is there anything about pickup, handling, mobility, or travel that our transportation team should know? RECORDS & FINANCIAL ASSISTANCE 40. Which records are you attaching? Please include veterinary notes, laboratory results, pathology, imaging reports, available scan files, photographs, and relevant videos. 41. Would you like to be considered for assistance through the Timeless Compassion Fund? Yes / No. You do not need to describe your finances in detail in this initial email. 42. Is there anything else you would like our clinical team to know? Please attach the available records and send this completed intake to: care@timelessveterinarycenter.com Subject: Initial Patient Intake — [Pet’s Name]
What happens after you apply.
Our team reviews your pet’s diagnosis, history, current condition, and transportation needs. We contact you if further records or clarification are needed, then discuss eligibility, the residential program, and the arrangements for admission. Most communication takes place by email; phone conversations can be arranged when appropriate.
We understand that time matters. We aim to respond to initial intake emails within one business day.
For a medical emergency or an unstable patient, seek immediate local veterinary care while the application is being reviewed.
A complete program. One fee.
One comprehensive price. No additional charges.
When cost stands in the way.
We still want to hear from you. Families unable to afford the full program fee are encouraged to apply and request Timeless Compassion Fund consideration. We will help as many qualifying patients as resources permit.
Begin here.
care@timelessveterinarycenter.com
There is no fee to apply. Send us your pet’s story.